Federal Work-Study Program
Federal Work-Study is a federally funded program that provides part-time job opportunities for undergraduate students with financial need. It allows them to earn money to help pay education expenses. The program encourages community service work and work related to the recipient's course of study. Completion of the FAFSA, enrollment status, and Satisfactory Academic Progress determines eligibility. Only students qualified by the Office of Financial Aid are eligible to participate in the program.
Qualified students who accept work-study must come to the Office of Financial Aid to get their contracts. The contract has to be signed by the student, work-study manager, and supervisor. This contract must be returned to the Office of Financial Aid before the student begins working. We pay students hourly, and we base pay rates on the student's experience level. Rates range from $7.25 to $10.00 per hour. Students cannot exceed 20 hours per week during the academic year. The amount of FWS earned can't exceed the total award amount. FWS students are paid bi-weekly and must submit timesheets signed by the student and the supervisor. When assigning work hours, students and their employer should consider the student's award amount, class schedule, and academic progress. If a student works off-campus, their employer will usually be a private nonprofit organization or a public agency, and the work performed must be in the public interest.
How to Apply for Work-Study
- Complete the FAFSA and select the work-study option for consideration of a work-study award. If you meet eligibility requirements and funds are available, you will receive an award notification letter.
- Accept or decline your financial aid award(s) online.
- Attend a Work-Study Success Orientation to learn how to become a successful work study student. Check the schedule for orientation dates and times on the Work-Study Success Orientation for students.
- Search for work-study job postings in the Office of Financial Aid.
- Contact the hiring supervisor and schedule an interview. If hired, you will complete the necessary forms.
- If you are a returning work-study student, your supervisor must post the position and rehire you. Returning students must complete and resubmit all appropriate documents.
- Submit the completed forms to the work-study coordinator in the Office of Financial Aid.
- You and your supervisor will receive a ready to work email once we process your documents.
- You are ready to work!
Employment Eligibility and Standards
Student workers must meet the minimum employment eligibility requirements established by the College. To receive consideration for the Work-Study Program, students must:
- File a FAFSA
- Have been admitted to the College
- Be enrolled full-time during each semester
- Preregister for the fall and spring terms, respectively, if you chose to work during periods of non-enrollment
- Make satisfactory academic progress
- Receive a work-study award as part of the award package for the academic year
- Have been processed for employment through the Office of Financial Aid and submit documents establishing identity and employment authorization
Treat work-study jobs as any other job. However, there are some distinct advantages:
- Students have the benefit of working in an environment that is suited to their skills, preference, and possible career goals
- The student and the employer work together to arrange the work schedule around the class schedule
- Work-study wages are not counted towards next year's student contribution for financial aid
- The work-study prepares students to enter the job market after graduation, not to mention the departmental and professional contacts. These can be valuable when beginning a career or applying to graduate school
- Employers are flexible in allowing time off for studying and other educational purposes
Searching For a Job
- All students are responsible for securing their employment
- The Office of Financial Aid posts all student employment positions on the Jobs Board
- Once a student receives work-study and all work-study forms are completed, he may begin the interview process
- Each job listing will contain a detailed job description and the hiring supervisor's name and phone number and email address for contact purposes
- Students must contact the hiring department to secure employment and ask questions regarding the position
- Students should prepare to interview with the hiring department
Frequently Asked Questions
How can I receive work-study?
College work-study is awarded to eligible students who completed their FAFSA by the February 15 priority deadline on a first-come, first-served basis.
Why is work-study not counted toward my tuition balance?
Work-study funds are paid out only when the student works the contracted hours. Since situations could arise that prevent you from working the contracted hours, we cannot rely on those funds as accounts receivables. However, since the checks will be made payable to you, you have the option of using those funds to pay on your account.
I received a work-study award, what should I do next?
Once you receive notification of your work-study award, you must find a work-study position on campus, attend orientation, and interview for the position.
Will I receive benefits?
No, work-study students are not eligible for paid vacation, sick leave, holidays, or medical and dental insurance through their work-study job.
Can an international student or non-citizen apply for jobs?
No, you must be a U.S. citizen, national, or permanent resident.
How much can I earn?
Students may earn up to the amount of their award as listed on their Financial Aid Award Letter. Students may not earn more than the amount of the work-study award.
The Federal Work-Study program reimburses employers 100 percent of the student's earnings up to the amount of the award. The employer must pay any wages earned over the award amount. It is the student's and employer's responsibility to ensure earnings do not exceed the award amount.
What will my schedule be?
The work schedule is determined by the student and employer. Students cannot work during class time, more than eight hours per day, or more than 20 hours in one week.
When does work-study start?
You can begin working after you submit all completed documents and attend the mandatory orientation.
Do I need to bring a resume or anything else?
You will need to bring identification for employment verification and authorization. It is a good idea to prepare a resume as some departments may request one.
Are taxes taken out of my work-study earnings?
Yes, if you earn enough according to IRS tax rules.