Program Coordinator

Program Coordinator

Classification: Exempt
Division/Department: Federal TRIO Program/Educational Talent Search
Reports To: Program Manager
Funded: 100 percent grant funds


Educational Talent Search is a federally funded grant program that primarily works with low-income and first-generation college-bound students in grades 6 through 12. The Coordinator works at local middle and high schools targeted by the grant providing support services to students. There are evening and weekend assignments with the possibility of overnight activities. This position recruits, selects, and orients potential program participants. The Program Coordinator assists in developing and implementing program objectives, works with middle and secondary school students to improve their academic preparation, and provides academic support sessions to help prepare them for post-secondary education.

Maintains accurate, up-to-date records and documentation of assessment and placement, including maintaining a database, academic records, contacts, exit information, and evaluations. Arranged academic support services, provides individual, group, and career counseling sessions to meet participant needs. Specifically, the Program Coordinator plans, coordinates, develops, implements, and facilitates student support or instructional services to attract, retain and support a diverse population of students. Performs other counseling duties and support services as required.

Essential Duties and Responsibilities
  • Provides overall direction and guidance to the day-to-day operations, problem-solving and decision making
  • Implements program policies and directives according to district, federal, or state guidelines
  • Performs administrative support functions in coordinating a student services program
  • Assists in the development, preparation, and administration of department and program budgets
  • Maintains and compiles data for statistical reports, student data reports, student records and files, or material requested by the district and state
  • Prepares periodic reports, financial statements, and records on program activities, progress, status, or other special reports for management or outside agencies
  • Coordinates program activities and develops and implements processes for working with students on the college choice process using coaching strategies
  • Coordinates with other departments and external vendors to arrange for support equipment, materials, services, or resources for students and orients students in processes or use
  • Arranges, schedules, and assists in the development of training programs for faculty, staff, and managers to promote access to—and increased awareness of—available student support services and programs
  • Reviews applications or other program documents to determine acceptance or make decisions about the program, advises students on issues associated with the assigned program, identifies problems, and provides advice
  • Develops and assists in the design and preparation of presentations, written information, and other resource materials concerning available Morehouse and community services and programs
  • Develops and delivers workshops and special programs to provide access to—and increased awareness of—available student support services and programs
  • Coordinate recruitment, selection, and orientation of project participants, outreach activities, and participants
  • Assess and prescribe participant services and plan activities in community agencies and target schools
  • Complete comprehensive individual needs assessments and develop individual academic plans
  • Work closely with counselors at middle and high schools to supplement services
  • Compile data to submit monthly, quarterly and annual reports to the U.S. Department of Education
  • Conducts non-cognitive development workshops (i.e., study skills, test-taking skills, note-taking skills, critical thinking, standardized test preparation, etc.)
  • Assists seniors with college applications and the FASFA
  • Track and follow up on participants, attainment, retention, and successes
  • Train and supervise part-time and summer staff
  • Performs related duties as assigned
Knowledge, Skills, Abilities, and Competencies
  • Practical knowledge of students who are first-generation students, and low-income students
  • Communicates effectively across a range of stakeholders
  • Excellent written, oral, and visual communication skills
  • Flexibility to work during peak program/summer hours, some nights and weekends

The incumbent is an employee of Morehouse. However, the position is restricted to the conditions set forth in the grant from the U.S. Department of Education. Therefore, ongoing employment is contingent upon continual renewal of the grant and availability of funds (five-year cycle).

Morehouse College is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.

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